WORKPLACE SHEQ COMPLIANCE SOLUTIONS
The Occupational Health and Safety Act (OHSA), 85 of 1993 requires that the employer provides and maintains a working environment that is safe and without risk to the health and safety of employees as well as anyone else visiting the premises in question.
This is clearly a very wide obligation and places all aspects relating to the legal compliance of a workplace in terms of health and safety squarely on the shoulders of the Chief Executive Officer (CEO). (section 16 (1) appointee of company)
Legal Compliance is not an option - it is a legal requirement of doing business and responsibility for Legal Compliance in this regard rests with the Executive Management to insure a fully Legal Compliant Workplace.(Chief executive officer - section 16 (1) and 16 (2) appointees of company)
It stands to reason that the Chief Executive Officer (CEO) (section 16 (1) appointee of company) cannot be in all places and / or premises at the same time to ensure compliance with the OHS Act and as such, have exercised his / her right to designate employees in the business to carry out these functions on his / her behalf (Sect.16 (2) appointees of company.)
The implementation and ongoing use of The Workplace SHEQ Compliance Solutions system allows one to share all relevant policies, information, documents and procedures with these designated employees in a consistent and timeous manner while still providing one with a monitoring function to ensure that implementation of the OHS Act's requirements takes place in each relevant premises / workplace.
USING THE WORKPLACE SHEQ COMPLIANCE SOLUTIONS
The Workplace SHEQ Compliance Solutions system has been specifically designed to allow one to achieve effective legal compliance in accordance with the Occupational Health & Safety Act, 1993 (Act 85 of 1993) and Regulations.
The Workplace SHEQ Compliance Solutions system includes information you should be aware of and understand pertaining to the Occupational Health & Safety, 1993 (Act 85 of 1993) and Regulations, i.e. Overview of the OHS Act and Regulations.
Furthermore, the OHS Policies and Procedures sections of this system provides one with the tools and resources you need to effectively implement the requirements of the OHS Act and Regulations in each business unit or branch of the organisation.
This system allows The Company Executive Management (Chief executive officer - section 16 (1) and 16 (2) appointees of company) to manage and monitor correct implementation of the organisation's OHS responsibilities and ensure that one remain legal compliant at all levels within the organisation.
You will be able to access the vital information you need by reading through the contents on the site.
In some instances, we felt it necessary to provide you with additional information which will be reflected on the relevant page as a .PDF file or .doc file.
(You may click on the PDF icon on the page and the PDF file will open on your screen or download to your computer.)
The Workplace SHEQ Legal Compliance System is driven through a checklist process.
The OHS Act and Regulations dictates for example that various health and safety inspections of the workplace must be done on a daily / weekly / monthly basis.
This system is programmed to remind you timeously - in the form of sending you an E-mail - when you’re daily / weekly / monthly inspection checklists are due.
You can then access these inspection checklists on the site, print it out, perform your inspections and then upload all the information into an electronic data base and / or capture it in your Health and Safety File.
Regional or Head Office Management responsible for ensuring that these checklists are completed will now be able to review at any time which of the branches or offices within their region have or have not completed and submitted their daily / weekly / monthly inspection checklists and thus establish a culture of traceability and accountability.
There may also be areas of the business where you are expected to perform additional checks by way of completing task specific checklists.
We have provided you with these checklists (either online or in PDF format) and you may print them out, complete the relevant inspections.
(I.e. a first aid box inspection and then capture the inspection details online and / or files the completed checklist in your Health and Safety File.)
This site also provides for incident reporting which is to be done online and allows you to access reports pertaining to health and safety activities within your business unit or branch.
If you are a first time user of this site then we advise that you read through the information contained under each of the Section tabs in order to familiarise yourself with the OHS Act and its requirements.
From there you can move onto the OHS Policy and Procedures which takes you through the actual implementation process and discusses the use of the tools and resources you should make use of both initially and on an ongoing basis to ensure compliance with the OHS Act in your business unit.
If you have used the site before, it is advisable to review the information sections periodically in order to keep up to date with the OHS Act, any changes that may be made to the content or simply to refresh your memory from time to time.