RECORD KEEPING AND FILING

All documentation pertaining to Health and Safety must be filed in a lever arch file labelled Health and Safety File. Insert a set of dividers in the file and list the table of contents for the file dividers as per the following list.

To ensure that the Branch Manager and/or Health and Safety Representatives have a formal record of all correspondence relating to both the OHS Act and the Compensation of Occupational Injuries and Diseases Acts, the Health and Safety File should be maintained and contain the following documents: 

1.Copy of the OHS Act 

2.The Company OHS Policy Statement 

3.Statement of Employee Rights as per Section 30 of the Basic Conditions of Employment Act 

4.Legal Appointment Forms 

• Branch Manager OHS Letter of Appointment - 16.2 Appointment 
• OHS Representative Appointment 
• H&S Committee Member Appointments 
• Fire Fighter Appointment 
• First Responder (First Aider) Appointment 
• Details of incident investigator 

5. Inspection Checklists and Reports 

Monthly Site Inspection Checklist 

First Aid Box Checklist 

Fire Equipment Checklist 

6.Health and Safety Committee Meeting Minutes 

7.Risk Assessment Records 

8.Incident Reporting 

9.Training and Certificates 

Health and Safety Induction/Employee Responsibilities 

Certificate of competency of First Aider(s) 

10.Emergency Procedures 

11.Safe Work Procedures 

12.Certificate of Compliance for Electrical Installation 

13.Section 37 Contractors Indemnity Agreement – 

Click here for more information on safe Work Procedures

14.Details for Department of Labour Inspector Form (completed) - 

Click here for details of Department of Labour Inspector

 Ensure that your Health and Safety File is kept up to date – in other words, file all documents, inspection checklists etc immediately on completion to ensure that they are safely stored and won’t get lost.